Recent uc_libraries_sils items

Phase 4 Harmonization Principles & Guidelines

Wed, 19 Jan 2022 00:00:00 +0000

The mission of the Systemwide ILS (SILS) project is to transform library services and operations through innovation and collaboration. Harmonization is the process where the UC Libraries come together to align practices, procedures, policies and workflows where appropriate to best take advantage of the operational and service opportunities afforded through a SILS.

Phase 3 SILS Access Services Harmonization Pilot Report

Wed, 19 Jan 2022 00:00:00 +0000

The pilot was intended to both test the process of attempting harmonization across the campuses, as well as to try to determine possible areas for harmonization. Thus, the original scope of the pilot was set as investigating alignment of loan periods for “students + monographs + general/main collection.” This focus was chosen because it was initially anticipated to be relatively uncontroversial and manageable in a short period of time.

Phase 4 RLF Configuration Task Force (RCTF) charge

Tue, 12 Oct 2021 00:00:00 +0000

To investigate how to configure Regional Library Faciliteis (RLF) materials in the upcoming Shared Integrated Library System (SILS), an RLF Configuration Task Force (RCTF) has been charged by the SILS Working Group to carry out an analysis and make recommendations to the SILS Working Group.

Phase 2 (Exploration) Systemwide ILS Planning Project. Public Report.

Tue, 12 Oct 2021 00:00:00 +0000

The Systemwide ILS Planning Project Working Group shared this report with the University of California (UC) Direction and Oversight Committee (DOC), first on April 26th and then again on May 23rd, for their review and feedback. Once finalized, it was submitted to the UC Council of University Librarians (CoUL) on June 01st, 2018 for their review and endorsement. CoUL endorsed the phase 2 report and recommendations on June 15th, 2018.

Phase 3 Harmonization Pilots Final Report

Tue, 12 Oct 2021 00:00:00 +0000

Harmonization will involve aligning practices, procedures, policies and workflows where appropriate to best take advantage of the operational and service opportunities afforded through a SILS. The harmonization pilot process was created to test out possible harmonization processes: gathering experts, selecting topics, discussing potential areas of alignment, and coming to some agreement on next steps.

Phase 3 Abbreviations Glossary

Tue, 12 Oct 2021 00:00:00 +0000

This glossary contains abbreviations from phases 2 and 3 of the UC Systemwide Integrated Library System (SILS) Project.

Phase 3 SILS Cataloging & Metadata Harmonization Pilot Report

Tue, 12 Oct 2021 00:00:00 +0000

The pilot was

intended to both test the process of attempting harmonization across the campuses, as well as to try to determine possible areas for harmonization. Thus, the original scope of the pilot was set as investigating alignment of local fields, specifically the 9XX range used in bibliographic records. This focus was chosen because it was initially anticipated to be relatively uncontroversial and manageable in a short period of time.

Phase 4 Communicating What SILS Is, And Its Value

Tue, 12 Oct 2021 00:00:00 +0000

Phase 4 Communicating What SILS Is, And Its Value

Phase 3 Frequently Asked Questions (Library Employees)

Tue, 12 Oct 2021 00:00:00 +0000

Answers to library employee questions about the UC Systemwide Integrated Library System.

Phase 3 Charge: SILS Shared Governance Task Force

Tue, 12 Oct 2021 00:00:00 +0000

The systemwide Integrated Library System (SILS) working group has been charged with governance planning for phase 4 of the project and for planning ongoing, post implementation oversight of the SILS. As work on the current phase of the project (phase 3) has gotten underway, it has become clear that SILS governance planning should not be done in isolation of the current UC Libraries Advisory Structure (UCLAS). Accordingly, the SILS working group determined that a representative task force should be charged to focus on developing SILS shared governance.

University of California Systemwide ILS Request for Proposal

Tue, 12 Oct 2021 00:00:00 +0000

The purpose of this Request for Proposal (the “RFP”) is to invite qualified suppliers to prepare and submit proposals to the University of California (“UC”) to provide a systemwide integrated library system (SILS) (the “Services”) all in accordance with Federal and State of California laws and the requirements of the UC as further detailed in this RFP.

Phase 4 SILS Transition Task Force Charge

Tue, 12 Oct 2021 00:00:00 +0000

In order to prepare for a smooth transition from the phase 4 SILS governance and operations structure to the UCLAS-integrated SILS structure, a Transition Task Force is being charged by the SILS Working Group to oversee and coordinate the preparation plans and activities necessary to nominate, onboard, kickoff and support the new SILS cohort as they begin their work within the new governance structure. The new structure was designed by SGTF, approved by CoUL, and will be socialized to the broader UC Libraries staff community prior to this task force beginning work.

Systemwide ILS (SILS) Phase 4 Shared Governance Structure

Tue, 12 Oct 2021 00:00:00 +0000

The Systemwide ILS (SILS) Shared Governance Task Force was charged by the SILS Working Group in

summer 2019 to plan and develop SILS governance for the forthcoming migration and implementation

phase of work, as well as for ongoing, UC Libraries Advisory Structure (UCLAS) integrated governance.

With this package of documents, the task force submits its proposed phase 4 (implementation) shared

governance structure.

Ongoing UCLAS-integrated SILS structure

Tue, 12 Oct 2021 00:00:00 +0000

Ongoing UCLAS-integrated SILS structure

Ongoing, UCLAS-integrated SILS structure, work practices and charges

Tue, 12 Oct 2021 00:00:00 +0000

In fall 2020, the Systemwide Integrated Library System (SILS) Shared Governance Task Force (SGTF) developed and secured endorsement of its proposed UC Libraries Advisory Structure (UCLAS)-integrated SILS organizational chart from both the SILS Working Group and Council of University Librarians (CoUL); this chart served as the basis for the SILS governance and operations model presented herein.

Phase 4 Midterm Report (Public Version). Summary of Work.

Tue, 12 Oct 2021 00:00:00 +0000

As part of its phase 4 charge, the Systemwide Integrated Library System (SILS) Working Group shared this mid-term report outlining work completed so far with the University of California (UC) Direction and Oversight Committee (DOC) and Council of University Librarians (CoUL) on April 23, 2021 for their review. This report covers work completed during the first 12 months of phase 4 from March 2020 through March 2021.

Phase 3 ILS Data Cleanup (ILSDC) Task Force Charge

Mon, 11 Oct 2021 00:00:00 +0000

The need for data cleanup activities across the UC Library system prior to implementation of a systemwide ILS (SILS) has come to the attention of the SILS Working group (WG). Proposed Co-chairs Aislinn Sotelo (UCSD) and Lynne Grigsby (UCB) suggest a process whereby representatives from across the UCs meet regularly to determine what data cleanup activities may need to be undertaken.

Phase 3 SILS Cost Sharing Task Force Charge

Mon, 11 Oct 2021 00:00:00 +0000

The Systemwide Integrated Library System (SILS) working group will deliver potential SILS cost sharing models to the Council of University Librarians (CoUL) at the end of phase 3. In consultation with CoUL, the SILS working group has determined that a task force should first develop future-oriented SILS cost sharing principles. While this initial SILS Cost Sharing Task Force charge (i.e. part 1) will focus on principles, it is likely that the task force will subsequently be charged to define SILS cost sharing metrics and ultimately cost sharing models for the SILS working group and CoUL to review and endorse.

Phase 3 Harmonization Principles & Guidelines

Mon, 11 Oct 2021 00:00:00 +0000

Principles approved by the Systemwide Integrated Library System Working Group (SILS WG) on October 18, 2019. Last revised on June 30, 2020.

Phase 4 Mission, principles and shared assumptions

Mon, 11 Oct 2021 00:00:00 +0000

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Phase 3 Guiding Principles for Designing a SILS Shared Governance Model

Mon, 11 Oct 2021 00:00:00 +0000

Systemwide Integrated Library System (SILS) shared governance is a model of practice in which the structure and environment for planning and decision-making about the implementation and ongoing management of the SILS is based on widespread partnership, accountability and ownership. Shared governance focuses on the process of decision-making as well as the outcomes. All staff in the UC Libraries have responsibility for helping to create an environment that supports participation in the shared governance process.

Phase 3 The UC Systemwide ILS and Affiliated Library Collections

Mon, 11 Oct 2021 00:00:00 +0000

The incorporation of the broadest possible university library collection into the Systemwide Integrated Library System (SILS) ensures more comprehensive discovery and access for UC users, facilitates the development of campus and systemwide services, and reduces UC’s overall software licensing and systems administration costs. There are a number of affiliated library collections in the University of California (UC) system, such as professional school and subject libraries. Whatever your definition of an “affiliated library collection” (for example, by budget line, reporting structure, or systems architecture), for the purposes of this document we are using the term to refer to any collection that might conceivably be included in the SILS.

Phase 2 Charge: Working Group for the Systemwide ILS Planning Project

Mon, 11 Oct 2021 00:00:00 +0000

At its annual planning retreat in June 2017, the University of California Council of University Librarians (CoUL) discussed the UC Libraries Direction and Oversight Committee (DOC) report on the Future of Resource Sharing (June 9, 2017) and the report of the Shared Regional Library Facility ILS Six Month Exploration Period (June 12, 2017). Together these reports made a compelling case for a more thorough exploration of a systemwide or consortial Integrated Library System (ILS) for the UC Libraries.

Phase 4 SILS Data Privacy Task Force Charge

Mon, 11 Oct 2021 00:00:00 +0000

A consistent set of expectations about responsible and appropriate use of patron data is needed for SILS, in conjunction with information security and other compliance obligations. These expectations will underpin uniform policies and procedures and systemwide governance of local campus data for SILS.

Phase 3 Final Public Report

Mon, 11 Oct 2021 00:00:00 +0000

To conclude phase 3 reporting, the Systemwide Integrated Library System (SILS) Working Group shared this final report with the University of California (UC) Direction and Oversight Committee (DOC) and Council of University Librarians (CoUL) on July 27, 2020 for their review. This final report covers work completed during phase “3.5” from November 2019 to March 2020. Confidential information has been struck from this public version of the SILS Phase 3 final report.

Phase 4 CDL-Managed Data in the Network Zone group

Mon, 11 Oct 2021 00:00:00 +0000

CDL (California Digital Library) manages multiple kinds of data related to consortial licensing of electronic resources, and has a

number of shared services generating related workflows and data: shared acquisitions, shared

cataloging, SFX management, etc. The quantity and complexity of these workflows and data require a

specialized group of CDL staff and UC Libraries stakeholders to review and assess in order to best

migrate current practices and data into the new Alma environment.

Phase 4 (March 2020-Sept/Dec 2021) Shared Governance Model

Mon, 11 Oct 2021 00:00:00 +0000

Shared governance model for Systemwide Intergrated Library System.

Phase 4 Abbreviations Glossary

Mon, 11 Oct 2021 00:00:00 +0000

This glossary contains abbreviations for phase 4 of the UC Systemwide Integrated Library System (SILS) Project.

Phase 3 Mission, principles, and shared assumptions

Mon, 11 Oct 2021 00:00:00 +0000

Mission statement: Transform library services and operations through innovation and collaboration.

Slogan: Shaping the future together

Phase 3 October Public Report. Summary of Work and recommendations

Mon, 11 Oct 2021 00:00:00 +0000

To conclude its phase 3 charge , the Systemwide Integrated Library System (SILS) Working Group shared this report with the University of California (UC) Direction and Oversight Committee (DOC) and Council of University Librarians (CoUL) on October 10th, 2019 for their review. The CoUL vote on endorsement of this report and SILS Request for Proposal apparent awardee occurred at the November 6, 2019 council meeting; all recommendations put forth by the SILS Working Group, as outlined in the executive summary below, were unanimously endorsed by CoUL. Confidential information has been struck from this public version of the SILS Phase 3 October report.