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Open Access Publications from the University of California

Formatting Guidelines

If your submission is accepted for publication (with or without revisions), please submit your final version following these Formatting Guidelines:


Text formatting

 

1.     Format your text, single spaced, justified, in Word Format and in Times New Roman font. If you are working outside of the United States, with a different version of Word, format your document with the standard US Letter size.

 

2.     Use hyphens for compound words, dashes to mark a range of page numbers, and long dashes when you prefer them to using commas.

 

3.     Insert page numbers bottom right.

 

4.     Your Title should be in 14pt BOLD font. You should leave two empty lines between Title and Byline (author’s name). 

 

5.     Your Byline should follow in 12pt BOLD font. You should leave two lines between Byline and Text of the essay.

 

6.     You should use a 12pt. font for the body text of your essay (except for footnotes and image captions which must be in 10pt font—see below).

 

7.     All margins should be 1 inch. 

 

8.     Do NOT indent the first sentence of the first paragraph of your essay; thereafter new paragraphs should be indented.

 

9.     Do NOT insert a line between paragraphs. Be sure that Word does not automatically add a line or change the line spacing between paragraphs.

 

10.  If your essay is segmented into sections and subheadings, each subheading should be in bold font, preceded and followed by an empty line, and the section it introduces should begin with the first paragraph flush to the left margin. Successive paragraphs should be indented. 

 

11.  Block quotations should be offset 0.5 inches from the rest of the text on both sides.

 

12.  Illustrations should be identified in the text by figure number in parenthesis, abbreviated as (fig. #). If the figure is cited as such in the text, Figure should be capitalized. (Eg. The chapel ceiling is visible in Figure 1.) All illustrations must be identified by a caption as ‘Fig. #. Caption.

 

13.  Captions are required for all illustrations and should include the following information: author, subject, medium, date, location, and image source or copyright holder. In the case of works of art, including photographs, captions should identify them by Artist Name and Last Name, Title, detail of … (if applicable), date, original location or series if applicable, present location, photo source if there is no list of illustrations. Eg. Fig. 1. Michelangelo Buonarotti, Last Judgment, detail of table cloth, 1534-41, Sistine Chapel, Vatican, Rome. Photo: Alinari. Caption text should be in 10pt font.

 

14.  Citations can be referenced either in Author-Date Chicago Manual of Style or in Footnotes Chicago Manual of Style. Footnotes should be in 10pt font.

  

Images, sound and video files

 

1.     The author is responsible for obtaining all copyright permissions and submitting them in a single collection to the Managing Editor in a timely manner. No article will be published without a complete set of permissions.

 

2.     Digital format allows us to embed high-resolution images in the text of the article as long as they are below 25mb. Please, provide images in high-quality TIFF files (no JPG or other formats): 300 x 1080ppi color or grayscale TIFFS for images, 600 x 1080ppi for line art (drawings, graphs, maps, etc.). CIS will make the final determination as per the quality of any image file. Images should be embedded in the Word document before it is submitted in final form for copyediting. 

 

3.     Submit the images with the size, cropping and color balance in which you would like them to appear. Please avoid wrap around text.

 

4.     Do not embed audio or video files directly into the text of the article. You need to hyperlink text or provide permanent links to any sound or video file you refer to in your text or footnotes.