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Library Staff Presentations and Research

The UCSC University Library, founded in 1965, is committed to intellectual freedom and the widest possible access to information. The University Library strengthens the UCSC academic enterprise by providing, presenting, and preserving a wide range of information resources. We utilize innovative approaches in working with faculty and students to help them discover, use, manage, and share the array of information that supports their research, teaching, and learning.

Cover page of Holistic Approaches to Born-Digital Appraisal and Accessioning: Revising the UC Guidelines for Efficient Archival Processing

Holistic Approaches to Born-Digital Appraisal and Accessioning: Revising the UC Guidelines for Efficient Archival Processing


In 2012, a group of librarians published the “Guidelines for Efficient Archival Processing in the University of California Libraries,” which served as a touchstone for archival staff both within the University of California and beyond in their bid to tackle significant backlogs. Over time language and linked references in the document became outdated; and the recommendations began to feel out of touch with emerging discussions of holistic collection management. This shift in the profession, coupled with the increasing prevalence of born-digital collection materials led a group of UC archivists in 2018 to embark on a two-year-long revision project to make key changes addressing the impact that appraisal, accessioning, and over-collecting have on the existence and growth of backlogs. This webinar will provide an overview of the revisions to the Guidelines for Efficient Archival Processing, making the case for a more holistic approach to collections stewardship that emphasizes the interrelatedness of each stage in the archival lifecycle. Presenters will focus on the process of developing recommendations for born-digital appraisal and accessioning, and provide context on the decision to structure the document in a way that reflects the interconnected nature of born-digital and physical collections care.

Cover page of The Attempted Impeachment of Judge Lucas Flattery Smith by The Assembly of The State of California. Feb. 3, 1905 - March 19, 1905.

The Attempted Impeachment of Judge Lucas Flattery Smith by The Assembly of The State of California. Feb. 3, 1905 - March 19, 1905.


In the Matter of the Investigation of Charges Against Honorable Lucas Flattery Smith, Judge of the Superior Court of the County of Santa Cruz, State of California, praying for his Impeachment.

Before a Special Committee of Investigation consisting of Assemblymen H. S. G. McCartney (Chairman), Thomas E. Atkinson, R. L. Beardslee, Aubrey M. Lumley, and John J. Burke.

In Three Volumes:

Volume I — Testimony on behalf of the Memorialists.

Volume II — Testimony on behalf of the Defendant.

Volume III — Testimony on behalf of Defense.

Ellsworth F. Duden, Court Reporter.

The volumes from which this transcription was made are from the Donald Younger Collection, MS59, Special Collections, University Library, University of California, Santa Cruz. Each volume bears a notation that they were presented to Charles B. Younger Jr., with the Compliments of Assemblyman “Hon. R. L. Beardslee.” They contain the Testimony of F. A. Hihn, Charles B. Younger, Sr. and Charles B. Younger, Jr., and many other prominent citizens of Santa Cruz County, including several members of the Santa Cruz County Bar.

Biographical Sketches of Persons Named in these Impeachment Transcripts are provided in Sections 7 & 8. Annotated, corrected, transcribed, and indexed by Stanley D. Stevens, Librarian Emeritus, University of California at Santa Cruz, 2021.

Cover page of What is this and how did it get here? a retroactive accessioning project

What is this and how did it get here? a retroactive accessioning project


Featuring an overview of a recent retroactive accessioning initiative at the University of California, Santa Cruz, this poster empowers archivists to expand access to holdings by framing the work of managing unaccessioned material in an extensible processing context. Countering the narrative of "hidden collections" and "beastly" backlogs, this poster invites attendees to instead consider the valuable learning opportunities afforded by such labor.

Cover page of Anything is Better than Nothing: Minimum Viable Actions for Accessioning Born-Digital

Anything is Better than Nothing: Minimum Viable Actions for Accessioning Born-Digital


This session features archivists and librarians who are in the process of developing lightweight born-digital stewardship programs at institutions lacking a formal digital archivist. Panelists will discuss basic methods of appraising, accessioning, and preserving born-digital content that they have learned through experimenting and self-teaching. Panelists aim to provide a lightweight model to get started in managing born-digital content.

Making Space for Archival Anxieties: Developing a Graduate Student Archival Research Community at UC Santa Cruz


The Elisabeth Remak-Honnef Center for Archival Research and Training (CART) at UC Santa Cruz supports the professional development and research success of graduate students by providing training in archival processing techniques in its paid fellowship program. One beneficial outcome of this fellowship that is frequently expressed by graduate students is their increased familiarity working with archival materials as a researcher, in addition to the practical experience working in an academic library.

Over the last year, we have expanded CART beyond the competitive fellowship into a new community called CART Commons, which is broadly geared towards all graduate students who are embarking on or already immersed in archival research. The community exists to provide space for students to engage with one another and with archivists and librarians in considering questions related to primary source research practices.

We encourage graduate students to share not only their research successes and tips, but also their questions, challenges, and anxieties about the realities of archival research. In both CART Commons and in the fellowship, students are encouraged to bring their whole selves, and we as staff facilitators strive to create a place of authenticity, care, and understanding of the busy life of a graduate student.

This poster session at the 2020 CARL Conference explores the successes and challenges of building a program like CART Commons, including questioning whether our plans and practices in the community are evolving to truly meet the needs of graduate students in our library. It will provide suggestions for beginning a similar community on other campuses, both for graduate and undergraduate students.

  • 1 supplemental PDF

Implementation Minus 40 Days: Considered Pragmatism Under Pressure


No library relishes the thought of a system migration. Preparations can take as long as time allows. Imagine the surprise and anxiety of the UCSC implementation team when we discovered that we would be going live with our new Alma environment 40 days sooner than our timeline had assumed. This presentation will detail how UCSC made quick and pragmatic decisions about what services and integrations were deemed necessary for go-live and what was saved for the other end. Though no one hopes for an accelerated timeline for go-live, our experience would be of interest to libraries planning migrations, as well as those libraries already in Alma, since many of our configurations and integrations have, by necessity, been implemented in our production environment. In our session, we will cover the communication, collaboration, management, and leadership that went into our rapid implementation. We will cover the choices we had to make, how we communicated with staff about the core competencies needed for go-live, the importance of data testing for our smooth implementation, and how much we did. As the resource management functional expert and the acquisitions functional expert, we were responsible for a large percentage of the migrated records and the decisions surrounding those records

  • 1 supplemental PDF

Basic MarcEdit Skills for Searching, Cleaning & Enhancing Your MARC Data


One of the basic tools for technical services is skills with MarcEdit. This free utility provides the ability to batch analyze, edit, and enrich MARC records. The Metadata Services Department at the UC Santa Cruz University Library has used MarcEdit to find records lacking an OCLC number, sort and separate records by format, prepend URLs with proxy information, remove unwanted vendor data, add local fields, and detect duplicate fields. This presentation made at the New England Technical Services Librarians 2019 Annual Spring Conference demonstrates, through examples, how to accomplish these tasks. In addition to analyzing and editing records, this presentation covers the creation of MARC records from spreadsheet data and the enhancement of records with RDA elements and URIs.

Following the BIBFLOW Roadmap: First Steps toward a Linked Data Environment


UC Santa Cruz Library recently enhanced bibliographic data with identifiers to facilitate the eventual reuse of MARC data as Linked Data. The project was a result of Associate University Librarian Kerry Scott’s desire to position the library system for a linked data environment. Uniform Resource Identifiers, or URIs, were a topic of great discussion in the library community in 2018. The consensus was that the first step in preparation for Linked Data was moving from “strings” of bibliographic data to “things,” machine-actionable identifiers that uniquely identify things on the Semantic Web. Based on recommendations from the Program for Cooperative Cataloging Task Group on URIs in MARC and the BIBFLOW roadmap report produced by UC Davis, UC Santa Cruz Library added URIs to controlled access points in local MARC records as the first step toward a Linked Data bibliographic environment.

This presentation will include what to consider when adding URIs to MARC data, why this is an important first step, and options for achieving URI enrichment.

  • 1 supplemental PDF

Creating Evidence-Based Electronic Thesis & Dissertation Supplemental File Guidance


As a small university library, our research support efforts are focused on Early Career Researchers (ECRs) including graduate students. Many of our campus Electronic Theses & Dissertations (ETDs) have supplemental files which we examined to determine what support our graduate students need. A majority of the files had significant preservation and usability issues, and basic data best practices were not being followed. Based upon this review, we created an ETD supplemental file guide, and partnered with the Graduate Division to communicate this guide to students. In this poster, we will share our supplemental file discoveries, our approach, and resources.

  • 1 supplemental PDF