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Submission Guidelines

Instructions for Authors | Proceedings of UCLA Radiological Sciences

The following information is provided to ensure timely peer-review and publication of your article. Failure to follow these guidelines may delay consideration and/or publication of your article.



GENERAL INSTRUCTIONS FOR AUTHORS - New Submission

Text Formatting and Style

  • Text should be submitted as Office 2010 (or later) Microsoft Wordformat. Do not submit PDFs.
  • Text margins should be at least 0.7 inches.
  • Text should be 1.5 lines. Tables and References should be single-spaced.
  • Use the following fonts at 11 point: Arial, Calibri, or Times New Roman
  • Special, mathematical characters and Greek letters should use the symbol font. Equations should be embedded where cited in the text.
  • Number the pages of the manuscript in the right margin of the footer.
  • Spell out all abbreviations when first used in the Abstract and manuscript Text. For example, “right coronary artery (RCA).” All abbreviations should be listed in alphabetical order in the Summary Section.Avoid nonstandard abbreviations.

Manuscript Organization and Content

Submit each of the three following documents separately

  1. Cover Letter: Manuscript title, complete author list, description of any conflict of interest or funding/industry support for the work (REQUIRED), and statement that this work will be published solely in Proceedings of UCLA Radiological Sciences.
  2. Manuscript file: Submit as a single document in the following order -
    • Full Title Page
      • Manuscript title
      • All authors in order: List by first name, middle initial, last name, and academic degree.

        Example: Betsy M. Morgenstern, MD

      • Corresponding author: Telephone number, email address, and complete address
      • Funding information: Include granting agency and number (if applicable) or industry sponsor.
        • Example - Funding: This work was supported by the National Institutes of Health/National Cancer Institute [R01 CA123456; PI: Jones] and the UCLA Department of Radiological Sciences, Exploratory Research Program, 2018)
      • Manuscript type: Original research, review, case series, etc.
      • Word counts for Abstract and Text:Excluding references, Tables, and Figures
      • Keywords: 3-5
  3. Abstract:Begin on separate page. See individual manuscript types for maximum word count.
  4. Main text:Begin on separate page. See individual manuscript types for headings and subheadings
  5. References:Begin on a separate page. Please do NOT use reference software or the end notes/footnotes feature in Microsoft word, as this causes problems during editing.
    • In the main text, references are numbered in parentheses as they appear
        • Example - “…has been shown to correlate with right ventricular dysfunction (3).”
    • On the reference page, list references in the order in which they are first mentioned in the manuscript
    • Use the style of the National Library of Medicine, including journal abbreviations. For cited articles with five (5) authors, list all authors. For references with more than five authors, include only the first three, adding “et al.”
        • For print articles:
          1. Smith LR, Johnson MG, Tyler PP, Gutierrez TL, Jones PM. Assessment of acute coronary syndrome using coronary CT angiography. N Engl J Med 2005; 14:616-623. doi: 10.1121/NEJMd070741
          2. Lawrence MK, Jones PB, Funkelstein AA, et al. Correlations between coronary CT angiography and catheter angiography. JAMA 2007; 21:1526-1533. doi: 5.1342 JAMAc52131
        • For online articles: Follow the same citation format as for print articles with the addition of the date the article was accessed -
            1. Wilson CR, Sherritt L, Gates E, Knight JR. Are clinical impressions of adolescent substance use accurate? Pediatrics 2004; 114:e536-e540. doi:10.1542/peds.2004-0098. Published November 1, 2004. Accessed November 10, 2004.

        • For books: Provide chapter authors, chapter title, editor(s), Book title, edition, city and state, publisher, year, and specific pages. Include the complete page numbers for the citation (for example, 1537-1544 rather than 1537-44).
            1. Brown M, Gray L. Indications for hematology. In: Wintrobe MM, ed. Clinical Hematology. 3rd ed. Philadelphia, PA: Lea & Febiger, 1975; 1146-1167.

  6. Figures: Figures appear one per page in the order in which they appear in the manuscript. Each figure has a Title (e.g. Figure 1. CT images in a patient with acute chest pain). A Figure Legend immediately follows the relevant figure.
    • Examples: Figure 1. CT images in a patient with acute chest pain. (1a) On coronary CT angiography, there is anomalous origin of the right coronary artery from the left main coronary artery. (1b) Distally, there is 90% occlusion of the right coronary artery (arrow). If the figure is multipart, (Figure 1a, 1b), all components appear on the same page.
    • Upload each figure or multi-part figure as individual TIF, PSD, or JPEG files
  7. Tables: (one per page in the order in which they appear in the manuscript)
    • Tables should be single spaced
    • Each table is numbered and has a short, descriptive title. The table number and title appear at the TOP of the table.
    • Define all abbreviations in the table in the bottom footnotes of the table.
  8. Acknowledgements: Separate page
  9. Supplemental Materials (if any): Supplemental materials may include figures, tables, or more detailed explanations than can't be fit into the main body of the manuscript.


GENERAL INSTRUCTIONS FOR AUTHORS - Revised Manuscript

When submitting a revised manuscript in response to reviewer/editor comments, the following are required:

  • A point-by-point response letter specifying how each of the comments has been addressed.
  • Annotated version of the manuscript: Use Track Changes to identify revisions or deletions.
    1. If references, tables, or figures have been moved, added, or deleted in revision, RENUMBER them to reflect such changes and correspondingly revise reference to them in the main text.
  • Clean versionof the revised manuscript
  • Upload of each individual figurein TIF, EPS, AI, or PSD files




Contact Us

For inquiries about the preparation and/or status of a submission, please contact us at:

RSProceedings@mednet.ucla.edu



Manuscript Types

The following are the types of journal articles accepted for publication. Submission guidelines for authors are described for each type of manuscript. Please follow the instructions for the specific submission type.

  • Original Research
  • Technical Briefs
  • Review Articles
  • Case Reports | Case Reports
  • Clinical Updates
  • Clinical Commentary

Manuscript Types


The following section provides more explicit information on each article type


Original Research

  • Description - These articles provide new knowledge based on original research. Meta-analyses are also acceptable in this category. Studies should be hypothesis-driven.
  • Structure - Original research involves the following sections: Abstract, Introduction, Materials and Methods, Results, and Discussion. An Appendix is appropriate if additional material beyond what is allowable will be included.
      1. The article should be unpublished.
      2. The Abstract is maximally 300 words and must be structured.
      3. Subsections: Background (why was the study done/why is it relevant?) Purpose, Methods, Results, and Conclusions sections
      4. In the Methods section
        1. The Discussion section must include commentary on the limitations of the research.
    • Summary Box -On a separate page entitled Summary Box, provide the following:
      1. A list of all abbreviations used in the manuscript
      2. Key Points: Up to three main results or conclusions, including summary data
      3. Summary Statement: 1-2 sentences that summarize the important findings of the manuscript.
    • Number of Authors -Maximally 4
    • Word Count -Total 3000 words (exclusive of Abstract)
    • Reference Limit -Maximum 35
    • Figure Limit -Maximum 6 (Include images, charts, or graphs)
    • Table Limit -Maximum 4
    • Author Contributions -List all relevant contributions for each named author. The International Committee of Medical Journal Editors recommends that authorship be based on all of the following four criteria:
      1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
      2. Drafting the work or revising it critically for important intellectual content; AND
      3. Final approval of the version to be published; AND
      4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
    • Funding Source for Research -List all sources of funding that supported the research.



    Technical Briefs

    • Description -Technical developments provide a brief description and results of new imaging techniques, procedures, contrast agents, or equipment. These are typically exploratory feasibility studies. These articles should have appropriate statistical analyses. The Introduction and Discussion are more limited than in Original Research articles. The article should be unpublished.
    • Abstract is structured, maximally 300 words, and includes: Background (why was the study done/why is it relevant?) Purpose, Methods, Results, and Conclusion sections
    • In the Methods section
    • The Discussion section must include commentary on the limitations of the research.
    • Highlights -On a separate page entitled Highlights, provide one to three sentences that summarize the important findings of the manuscript.
    • Number of Authors -Maximally 3
    • Word Count -Total 2000 words (exclusive of Abstract)
    • Reference Limit -Maximum 25
    • Figure Limit -Maximum 6 (Include images, charts, or graphs)
    • Table Limit -Maximum 3
    • Author Contributions -List all relevant contributions for each named author. The International Committee of Medical Journal Editors recommends that authorship be based on all of the following four criteria:
      1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
      2. Drafting the work or revising it critically for important intellectual content; AND
      3. Final approval of the version to be published; ANDAgreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
    • Funding Source for Research -List all sources of funding that supported the research.



    Review Articles

    • Description -Review articles are focused, in depth reviews of the scientific knowledge on a topic of interest. No new research information is described in a review. Reviews should be written for the general radiologist/physician rather than the specialist.
    • Abstract is unstructured and maximally 200 words
    • Highlights -Provide the following:
      1. A list of all abbreviations used in the manuscript
      2. Three to five bullet points of key information (brief, single sentences)
      3. Summary Statement: Single sentence that summarizes the important findings of the manuscript.
    • Number of Authors -Maximally 5
    • Word Count -Total 4000 words (exclusive of Abstract)
    • Reference Limit -Maximum 100
    • Figure Limit -Maximum 12 (Include images, charts, or graphs)
    • Table Limit -Maximum 4
    • Author Contributions -List all relevant contributions for each named author. The International Committee of Medical Journal Editors recommends that authorship be based on the following four criteria:
      1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
      2. Drafting the work or revising it critically for important intellectual content; AND
      3. Final approval of the version to be published; AND
      4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
    • Funding Source for Research -List all sources of funding that supported the research.



    Case Reports

    • Description -Case reports are intended to contribute to medical knowledge, have educational value, and typically describe common presentations of important rare conditions or important unusual presentations of common problems. They convey clear, practical lessons relevant to a general audience. Examples of types of case reports:
      1. Unreported or unusual appearances of a particular disease or condition
      2. New associations or variations in disease processes.
      3. Presentations, diagnoses and/or management of uncommon or emerging diseases.
      4. An unexpected association between diseases or symptoms.
      5. An unexpected event in the course of observing or treating a patient.
      6. Findings that shed new light on the possible pathogenesis of a disease or an adverse effect.
    • Structure -The case report should be structured as:
      1. Case Presentation
      2. Discussion of underlying condition with an emphasis on practical information and new or changing practice
    • Key Points -Provide two to three bullet points of key information (brief, single sentences)
    • Number of Authors -Maximally 3
    • Word Count -Total 1000 words.
    • Reference Limit -Maximum 10
    • Figure Limit -Maximum 2 (Include images, charts, or graphs)
    • Table Limit -Maximum 2
    • Author Contributions -List all relevant contributions for each named author according to the guidelines of the International Committee of Medical Journal Editors



    Case Series

    • Description -Case series should be original and provide clinical impact. Frequently they represent the first observations of a disease, condition, or manifestation.
    • Structure -The case series should be structured as:
      1. Abstract: Maximally 150 words. Unstructured, with inclusion of brief description of the condition
      2. Manuscript text: with the following sections: Introduction, Materials and Methods, Results, Discussion
    • Summary Box -On a separate page, provide the following:
      1. Key Points: Up to three main results or conclusions that advance medical knowledge
      2. Summary Statement: 1-2 sentences that summarize the important findings of the manuscript.
    • Number of Authors -Maximally 4
    • Word Count -Total 1500 words (exclusive of Abstract)
    • Reference Limit -Maximum 20
    • Figure Limit -Maximum 6 (Include images, charts, or graphs)
    • Table Limit -Maximum 3
    • Author Contributions -List all relevant contributions for each named author based on the guidelines of the International Committee of Medical Journal Editors.
    • Funding Source for Research -List all sources of funding that supported the research.



    Clinical Updates

    • Description -A Clinical Update is a focused review of a specific aspect of a current treatment or diagnosis that highlights recent advances.
    • Structure -Include brief background of the treatment or diagnosis, then Update section that describes new state-of-the-art approaches.
    • Summary Box -On a separate page, provide a summary statement of 1-2 sentences that summarize the major point of the update
    • Number of Authors -Maximally 2
    • Word Count -Total 1500
    • Reference Limit -Maximum 20
    • Figure Limit -Maximum 3
    • Table Limit -Maximum 2
    • Author Contributions -List all relevant contributions for each named author based on the guidelines of the International Committee of Medical Journal Editors.
    • Funding Source for Research -List all sources of funding that supported the research.